Skip to main content

Absence Schedule

HR staff and line managers can track employee absences on the portal. The Absence Schedule helps monitor absences and manage vacation overlap to avoid staff shortages.

tip

Roles required:

  • employee – can view their own schedule.
  • manager – can also view the schedule of their unit.
  • users with the hrm_agent role can view the schedules of all company units.

View the schedule​

The Absence Schedule is available both via the portal and the agent interface.

To view the Absence Schedule on the portal, navigate to Main page → Activities → My unit absence schedule or Company absence schedule.

Employees can view their own absences and those of their colleagues. Managers can view their own absences and those of their subordinates. Users with the hrm-agent role can view the company-wide schedule not only on the portal, but also in the agent interface.

To view the Absence Schedule in the agent interface, navigate to Human Resource Management (HRM) → My Unit Absence Schedule or Company Absence Schedule.

The schedule is displayed in the form of a monthly or weekly calendar. To switch the view, click in the upper-right corner and select Month or Week. To switch between periods, use the and navigation arrows in the upper-left corner. You can always switch back to the current date by clicking Today to the right of the navigation arrows.

To track the absences of a specific unit, you can pin its schedule to the top of the page. To do this, click to the right of the unit's name.

You can also go to an employee's page by clicking their name in the employee list.

Filter absences​

You can filter the Absence Schedule data by units. To do this, follow these steps:

  1. Click in the upper-right corner.
  2. Expand the Units dropdown list by clicking and select the checkboxes next to the units you need to keep track of.
  3. Click again to collapse the list and click Apply.

You can also filter the displayed information by one or multiple employees. To do this, follow these steps:

  1. Click in the upper-right corner.
  2. Start typing the first or last name of the employee you need to filter by in the Employees field and select the corresponding option from the list of suggestions. You can also click and select one or multiple employees in the window that opens.
  3. Click Apply.

Monitor absence overlaps​

In addition to its other features, the HRMS Absence Schedule helps organize planned absences to avoid their overlap. An overlap is a day on which two or more employees of the same unit are on vacation or absent for another reason.

You can view the color-coded reasons for absence on the right above the calendar. Move the pointer over the color-coded line next to an employee's name to view the reason for and duration of their absence.

The following user roles can view overlaps:

  • HR agents can view the schedule with the overlaps for the entire company.
  • Managers can view the schedule with the overlaps for their units.
  • Regular employees can view the overlaps only when filling in their Absence Schedule.