Job Offer

Main information on job offers registered in the system is stored in the Job Offer (hrm_job_offer) table of the agent interface. A job offer is created on the Applicant Submission form and is necessary for hiring new employees.

Access to job offers

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Operation	Roles required
Create	hrm_supervisor who is the organizational unit head for the Position specified in the Job Post or are the hiring manager specified in the job post, hrm_agent who is assigned to the applicant submission task with the job offer, hrm_manager.
Read	Users with the hrm_finance_controller or hrm_manager can view all job offers and all their fields. Users with the hrm_supervisor, hrm_agent, or admin role can view all job offers, but viewing the Salary field and its related fields is restricted: hrm_supervisor must be the organizational unit head for the position specified in the job post to view the fields, hrm_agent must be assigned to the applicant submission task with the job offer to view the fields, admin cannot view the fields under any conditions.
Update	hrm_supervisor can edit the job offer in the New or Rejected state except the Applicant Submission field if they are the organizational unit head for the position specified in the job post or is the hiring manager specified in the job post, hrm_agent can edit the job offer in the New or Rejected state except the Applicant Submission field if they are assigned to the applicant submission task with the job offer, hrm_manager can edit the job offer in the New or Rejected state except the Applicant Submission, admin cannot edit the Salary field and its related fields.
Delete	hrm_admin admin

Create a job offer

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A job offer is created on one of the stages of the Applicant Submission task. To do so:

1. In the agent interface, navigate to Human Resource Management → Recruitment → Applicant Submissions and open the required record.
2. Go to the Job Offers related list and click New.
3. Fill in the required fields.
4. Click Save or Save and exit to apply the changes.

If the applicant has passed all qualifying stages and is required to accept the job offer to move to the next stage, first create the job offer record. To do so:

1. In the current Applicant Submission, on the Connection with Stages widget, click the name of the next stage that is unavailable unless the applicant accepts your job offer.
2. In the modal window with the name of the stage click Create job offer.
3. In the Create job offer modal window that opens fill in the required fields.
4. Click Save.

The newly created job offer requires approval to proceed.

Job Offer form fields

Field	Mandatory	Description
Applicant submission	Y	The applicant submission task with the job offer. The field is completed automatically and remains editable.
Start date	Y	The day when the job offer becomes effective. The field is completed automatically with the current date and remains editable.
End date	Y	Specify the last day the job offer remains valid. The end date cannot be earlier than the start date.
Archiving reason	N	The reason for archiving the job offer. This field is completed automatically. Possible values: Rejected during approval if archived from the Rejected state, Rejected after approval if archived from the Approved state, Rejected by applicant if archived from the Sent state, Outdated if archived from the Accepted state. The field is available on the form if the job offer entered the Archived state.
Salary	N	The salary to be specified in the employment contract. The salary sums the values of the Base pay, Variable pay, Royalty pay, and Other payments fields. The field is read-only.
Base pay	Y	Specify the sum of the fixed part of the salary.
Variable pay	N	Specify the sum of the variable part of the salary.
Royalty pay	N	Specify the sum of the royalty part of the salary.
Other payments	N	Specify the sum of other payments.
Company	Y	The employer company. The field is completed automatically with the company specified in the related applicant submission. The company can be changed if necessary.
Position	Y	The position in the employer company. The fields is completed automatically with the value specified in the related applicant submission. The position can be changed if necessary.
Work schedule	Y	Specify the work schedule for the new hire.
Work format	Y	Select the work format for the new hire. Available options: At the employer's location Hybrid Remotely
Employment type	Y	The employment type of the new hire. The field is completed automatically with the value specified in the related applicant submission and remains editable. Available options: Full-time employment Part-time employment Project work Rotational work Internship
Employment contract type	N	The employment contract type of the new hire. The field is completed automatically with the value specified in the related applicant submission and remains editable. Available options: Open-ended Fixed term
Trial period (months)	N	Specify the duration of the trial period in months.
Workplace address	N	The workplace address of the new hire. The field is completed automatically with the value specified in the related applicant submission and remains editable.
Date of employment	N	Specify the date when the applicant will be employed.

Related lists

• Approvals – the list of approval tickets with states and the names of the approvers.

Process a job offer

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Process a job offer with buttons.

UI action	Description
Send for approval	Click to change the job offer state to Pending approval. The record becomes unavailable for editing, and the organizational unit head for the Position specified in the Job Post receives a notification that it is necessary to approve the job offer. If the hrm_agent who sent the job offer for approval is the approver, the job offer enters the Approved state. The button is available on the job offer forms in the New and Rejected states and located in the upper-right corner.
Approve	Click to change the job offer state to Approved. The button is available on the job offer forms in the Pending approval state and located in the upper-right corner.
Reject	Click to change the job offer state to Rejected. The button is available on the job offer forms in the Pending approval state and located in the upper-right corner.
Sent to applicant	Click to change the job offer state to Sent. The button is available on the job offer forms in the Approved state and located in the upper-right corner.
Accepted by applicant	Click to change the job offer state to Accepted. Other accepted job offers automatically enter the Archived state with the Outdated reason. The button is available on the job offer forms in the Sent state and located in the upper-right corner.
Rejected by applicant	Click to change the job offer state to Archived with the Rejected by applicant reason. The button is available on the job offer forms in the Sent state and located in the upper-right corner.
Archive	Click to change the job offer state to Archived. The button is available on the job offer forms in the Approved, Rejected, or Accepted state and located in the burger menu .