Subordinate's Employment Contract Amendment Request

Service portal users who are direct and indirect managers can request amending their subordinate's employment contract. The request must be approved before the assigned HR group can start processing it.

The information about all submitted subordinate's employment contract amendment requests is available in the agent interface and stored in the HRM Request (hrm_request) table.

Access to requests

---

Operation	Roles required
Create	direct and indirect managers of the subordinate employee
Read	hrm_finance_controller, hrm_manager direct and indirect managers of the subordinate employee request approvers assignees and approvers of related tasks
Update	hrm_manager direct and indirect managers of the subordinate employee can edit only the Proposed manager and Proposed immediate unit the caller can edit their request if its approval state is Rejected.

Create a request on the portal

---

Subordinate's employment contract amendment requests can be created by service portal users with access to the HR category of the Service Catalog.

Read more in the Service Portal – Subordinate's Employment Contract Amendment Request article.

When the new request is saved for the first time, it is assigned to the group specified in the hrm.hrm_request.default_group_for_employment_change_model system property. In the "out-of-the-box" solution, this is the HR Document Workflow (Кадровый документооборот) group.

The system then sends the request for approval to the following users, if they are not the request creator:

• company head,
• new organizational unit head if the employee changes the organizational unit,
• new direct manager if the employee changes the direct manager.

View a request

---

The list of subordinate's employment contract amendment requests is available to agent interface users with the required roles. The records are available for viewing in the following menu sections:

Section	Steps
Task Management	In the agent interface, navigate to Human Resource Management → HR Task Management → All Requests Open the required record.
Employment Relations	In the agent interface, navigate to Human Resource Management → Employment Relations → Internal Employment Contract Amendment Requests Open the required record.

Form fields of the Request employment contract amendment for a subordinate HRM request model

General tab

Field	Mandatory	Description
Urgency	N	Specify the urgency of the request. Available options: --None-- Low Medium High Very high
Assignment group	N	Specify the group that will be responsible for processing the request. The field shows the group responsible for processing this type of requests by default.
Assigned user	Y	Specify the user who will be responsible for processing the request.
Company	N	The company where the employee works.
Caller	Y	The user who initiated the request. The field is read-only.
Employee	Y	The employee whose employment contract is to be amended. The field is read-only.
Employment contract	Y	The employee's contract. The field is read-only.
Employment change	N	Specify the employment change that stores the updated terms of the employee's contract.
Requested values changed	N	The checkbox is available and selected if the values in the specified Employment change differ from the requested ones. The field is read-only.
Current effective date	N	The current effective date specified in the request. The field is read-only.
Current position	N	The employee's current position specified in the request. The field is read-only.
Current position slot	N	The employee's current position slot specified in the request. The field is read-only.
Current immediate unit	N	The employee's current immediate unit specified in the request. The field is read-only.
Current manager	N	The employee's current direct manager specified in the request. The field is read-only.
Current salary	N	The employee's current salary specified in the request. The field is read-only.
Current base pay	N	The employee's current fixed part of the salary specified in the request. The field is read-only.
Current variable pay	N	The employee's current variable part of the salary specified in the request. The field is read-only.
Current royalty pay	N	The employee's current royalty part of the salary specified in the request. The field is read-only.
Current other payments	N	The employee's current other payments specified in the request. The field is read-only.
Proposed effective date	Y	The proposed effective date specified in the request. The field is read-only.
Proposed position	Y	The proposed position specified in the request. The field is read-only.
Proposed position slot	Y	The proposed position slot specified in the request. The field is read-only.
Proposed immediate unit	Y	Specify the proposed immediate unit. The field shows the value specified in the request.
Proposed manager	Y	Specify the proposed direct manager. The field shows the value specified in the request.
Proposed salary	N	The proposed salary specified in the request. The field is read-only.
Proposed base pay	Y	The proposed fixed part of the salary specified in the request. The field is read-only.
Proposed variable pay	N	The proposed variable part of the salary specified in the request. The field is read-only.
Proposed royalty pay	N	The proposed royalty part of the salary specified in the request. The field is read-only.
Proposed other payments	N	The proposed other payments specified in the request. The field is read-only.
Current employment contract type	N	The current employment contract type specified in the request. Possible values: --None-- Open-ended Fixed term
Proposed employment contract type	Y	The proposed employment contract type specified in the request. Possible values: --None-- Open-ended Fixed term
Current work format	N	The current work format specified in the request. Possible values: --None-- Remotely At the employer's location Hybrid
Current work schedule	N	The current work schedule, specified in the request. The field is read-only.
Proposed work format	N	The proposed work format. Possible values: --None-- Remotely At the employer's location Hybrid
Proposed work schedule	Y	The proposed work schedule specified in the request. The field is read-only.
Description	N	The field shows the values to be changed as Field name: current value → proposed value.
Followers list	N	The list of users subscribed to receiving notifications about this request.

Related Records tab

The Related Records tab is visible only to users with the hrm_admin role. Use this tab to create a link to other service requests.

Related lists

• HRM Subtasks – a list of subtasks included in the request.
• Approvals – a list of approval tickets with their states and the names of approvers.
• Form Instances – a list of filled out form instances attached to the request.

Process a request

---

Process a request using the UI actions described below.

UI action	Description	Roles required
Edit request	Click to edit the request. The button is available if the approval state is Rejected.	caller
Assign to me	Click to assign the request to yourself. The Assigned user field is completed with the name of the current user. The button is available on the forms of Approved requests and is located in the upper-right corner.	hrm_manager
Reassign	Click to reassign the request to another group or user. Fill in all the required fields in the modal window that opens and click Reassign. The button is available on the request forms in all states except Closed and is located in the upper-right corner.	hrm_manager
Postpone	Click to start work on the request later. The button is available on the forms of Assigned requests or those In progress and is located in the upper-right corner.	hrm_manager
Start work	Click to start work on the request. The request state changes to In progress. The button is available on the forms of Assigned and Postponed requests and is located in the upper-right corner.	hrm_manager
Request more info	Click to request additional information. The button is available on the forms of requests In progress and is located in the upper-right corner.	hrm_manager
New employment change	Click to create an employment change. The button is available on the forms of requests In progress. If there is already an employment change within the request, it must be archived before creating a new employment change.	hrm_manager
Complete	Click to complete your work. The button is available on the forms of requests in the Information needed or In progress state. Fill in all the required fields in the modal window that opens. Available options for the Result field: Solved – the related employment change must be in the Pending activation or Active state. Not solved (Refused) Not solved (Dropped)	hrm_manager
Delete	Click to delete the request The button is available on the forms of requests in any state and is located in the burger menu .	hrm_admin