Employment Contract

Main information about the employment contracts registered in the system is stored in the Employee Contract (hrm_employment_contract) table, which is based on the Contract table of the platform.

You can trace changes in the work relations between your company and its employees with the records of this table.

tip

Roles required:

• Read – the employee who signed the contract, their managers of all levels, and hrm_agent.
• Create, update – the managers of all levels of the employee who signed the contract, hrm_agent.

Create an employee contract

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To create an employee contract record, complete the following steps:

1. Navigate to Human Resource Management → Onboarding and Dismissal → Employee Contracts.
2. Click New in the upper left corner of the page and fill in the form fields.
3. Click Save or Save and exit to apply the changes.

Employee Contract form fields

Field	Mandatory	Description
Contract number	N	Specify the number of the employee contract concluded between your company and the employee.
Subject	Y	Add a short description of the employee contract. The maximum length is 255 symbols.
Employment type	N	Select an employment type. Available options: Full-time employment Part-time employment Project work Rotational work Internship
Company	Y	Specify the employer company stated in the contract.
Employee	Y	Specify the employee who signed the contract.
Position	Y	The field is completed automatically with the position of the employee in the organization unit. If the field is empty, ensure that the employee job title is specified in their employee record, and that a position related to the employee is specifeid in the record of the organization unit the employee belongs to.
Employment contract type	N	Select an employee contract type. Available options: Open-ended Fixed term By default, an employee contract is open-ended.
Head company	N	The field is completed automatically with the Head company specified in the employer company.
Description	N	Add an employee contract description.
Status	N	Specify the state of the employee contract. Available options: Active Inactive By default, an employee contract is active.
Responsible	Y	Specify an employee responsible for the support of the employee contract. By default, the field is completed with the current user.
Start date	Y	Specify the start date of the employee contract. By default, the field is completed with the current date.
End date	N	Specify the end date of the employee contract.
Work schedule	Y	Specify the work schedule stated in the employee contract.
Salary	N	Specify the amount of monetary reward stated in the employee contract.
Job description	N	The field is completed automatically with the Job description from the Positon (hrm_position) record.

info

Add the following content items to the Knowledge Base:

Articles with job descriptions to complete the Job description field of the Position (hrm_position) table. This field is referenced by the Job description field of the Employment Contract (hrm_employment_contract) table.