Check an HR Form Instance

A completed instance of the Test category can be checked and scored according to the settings of the test.

You can also check an instance using the agent interface. Read more in the Agent Interface – Check an HR Form Instance article.

tip

Role required: users with access to the agent interface specified as checkers in the HR form launch.

Auto check

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If a test consists only of questions with a response format Single select multiple choice or Multi-select multiple choice, the system automatically checks the test according to the rules outlined in the section below.

Auto check rules

For questions of the Single select multiple choice response format, the following applies:

• The maximum score per question is given for the correct answer.
• Zero points are given for an incorrect answer.

For questions of the Multi-select multiple choice response format, the following applies:

• The current score is increased by the number of points that equals the Score per option for a correct answer.
• The current score is decreased by the number of points that equals the Score per option for an incorrect answer. The total score for a question cannot be below zero.

note

Consider the following example of a calculation of the total score for a question of the Multi-select multiple choice response format with three options: one correct (C) and two incorrect (I). The weight of the correct option is 1 point.

Options C-I	Total score
1-0	1
1-1	0
1-2	0
0-1	0
0-2	0

Manual check

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If a test offers questions of the Brief constructed, Constructed, or File upload response format, the answers must be checked and scored manually. Questions of the Single select multiple choice or Multi-select multiple choice response format are automatically checked according to the rules described above.

Check an instance

To check an instance on the portal, complete the following steps:

1. Go to Main portal page → Forms and Surveys → Test launches.
2. Open the required instance record in the Submitted state.
3. In the Test info area, click Start. The instance state changes to Check in progress.
4. (optional) In the Results area, a you can refer to the correct answers. For questions of the Brief constructed response format, refer to the information message under the respondent's answer. For questions of the Constructed or File upload response format, the correct answer is displayed if you activate the Answer key toggle located in the lower-right corner of the question card.
5. In the Results area, fill in the Score field for questions labelled Check pending. The questions will be then labelled as Checked.
6. (optional) In the Results area, click Add comment and leave a comment about the respondent's answer in the text field that appears. To delete the comment, click Clear.
7. (optional) Repeat steps 4-6 for all the questions that need checking.
8. (optional) In the Test info area, fill in the General comment field to provide feedback to the respondent about the test results.
9. In the Test info area, click Send results to open a modal window where you can review the check results.
10. In the modal window, click Send to confirm sending the results.

In the Test info area, the new state of the instance – Completed – is displayed, and the Check duration field is filled in automatically. The Score, Comment, and General comment fields become read-only. The check results are then sent to the respondent's email.

Check an instance in the agent interface

Find out how to check an HR form instance in the agent interface in the Agent Interface – Check an instance in the agent interface article.