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Version: 1.2.3

Version 1.2.3

In Work and Time Management version 1.2.3, an ESM platform extension introduced as a supplementary application for Simple Application, we introduced several important updates for managers and their subordinates, making timesheet completion and approval more flexible and transparent. This release includes the following updates:

  • The ability to approve or reject a timesheet either in full or line by line.
  • The ability for employees to revoke time entry cards in bulk, individually, or only those that are still pending approval.
  • A chat feature for managers and employees within the timesheet widget.
caution

After updating to version 1.2.3 you need to run the Migration script for timesheet state model. To do so, navigate to {Your instance URL}/record/sys_schedule_script/176484210711877473 and click Execute in the upper-right corner of the form.

Improvements​

Timesheet approval​

In this release, we introduced a new timesheet approval widget and implemented several improvements for managers and their subordinates.

For managers​
  • Timesheets pending approval are now available in the new navigator section Time Entry Management → Subordinates Time Entries → Subordinates Timesheets.
  • The timesheet approval widget includes Approve all and Reject all buttons to speed up the approval process.
  • For partial approval, managers can approve or reject a timesheet line by line using the Approve and Reject buttons at the end of each time entry card row.

Managers can also review comments left by their subordinates for individual timesheet cells or time entry cards. This additional context helps the managers better understand the work performed and make faster approval decisions.

For subordinates​

Users can withdraw time entry cards they previously submitted for approval. They can withdraw either the cards that are still pending approval or all the cards, including the ones that have already been approved or rejected.

Deletion of empty time entry cards​

Empty time entry cards are completely removed from the system when a timesheet is submitted for approval. In addition, comments left for a time entry cell are removed if no time was registered for that activity on the selected day.

Before submitting a timesheet for approval, the system displays a warning informing users that this data will be deleted. Users can add the missing information or confirm the submission of the timesheet in its current state.

Chat in the approval timesheet​

When you point a cursor to a card name in the timesheet, a chat button appears to the right of its state. The button opens the Activity Feed from the selected card record where you can add comments. Only the manager and the subordinate who created the card can leave comments there.

Duplicate time entry card prevention​

In this release, we updated the logic for creating time entry cards to prevent duplicate records. On any given week, you can only create a single timecard:

  • for a specific task
  • for an activity without the activity type specified
  • for a specific activity type

Side menu navigation updates​

The Subordinates Time Entries section of the navigator now includes two items:

  • Subordinates Timesheets — a list of timesheets for all team members.
  • Subordinates Timecards — a list of time entry cards for all team members.